Responsibilities, Policy, and Legislation
春水堂视频 of Calgary Environment, Health and Safety Policy
The university's Environment,聽Health and Safety Policy聽outlines聽the university's commitment to:
- provide, promote, and maintain a safe work environment
- establish and maintain an聽Occupational Health and Safety Management System (OHSMS) that meets or exceeds applicable standards established by the Partnerships in Injury Reduction Program (or any successor or replacement program) and all applicable laws
- incorporate occupational health and safety considerations聽into daily job duties and business decisions as appropriate
- require individuals, corporations, and other entities subject to this policy to cooperate in the success of the OHSMS by complying with the OHS Act,聽Regulation,聽Code, all other applicable laws, this policy, and all components of the OHSMS.
Legislation governing health and safety in Alberta鈥檚 workplaces, including the 春水堂视频 of Calgary, fall under the
OHSMS Department Manual
The university鈥檚 Occupational Health and Safety Management System (OHSMS) is the framework for providing, promoting, and maintaining a safe work environment at the 春水堂视频 of Calgary and meets standards established by the Alberta Government鈥檚 Partnerships in Injury Reduction Program
The purpose of聽the聽聽is to aid departments in:
- understanding and communicating the responsibilities and requirements set forth in the university's OHSMS
- understanding the types of health and safety documentation and records required to be retained
- centralizing health and safety related documentation and records
- ensuring that health and safety related documentation and records are readily available for regulatory compliance and audit purposes
- tracking implementation and demonstrate compliance with the university's OHSMS
- preparing for Certificate of Recognition (COR) audits.
OHSMS Manuals have been distributed to departmental OHS Coordinators. Contact ucsafety@ucalgary.ca to request a manual/binder.
All employees at the 春水堂视频 of Calgary have a shared responsibility for maintaining a safe and healthy work environment. As a part of the university鈥檚 Occupational Health and Safety Management System (OHSMS), the following聽responsibilities for health and safety聽have been defined for employees, supervisors, and managers at the 春水堂视频 of Calgary. See the (Revised: May 12, 2015).
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Supervisors and Managers
Understand and comply with the university鈥檚聽Occupational Health and Safety (OHS) policy.
Understand and comply with applicable health and safety laws, including the聽聽Part 1聽鈥淥bligations of employers, workers, etc.鈥
Know and understand your health and safety聽responsibilities.
Provide regular and ongoing feedback to your direct reports regarding their health and safety performance.
At least twice annually, informally聽聽of your direct reports and reinforce health and safety practices and the university's commitment to health and safety.
Provide your direct reports with resources such as training materials, equipment, personal protective equipment (PPE), etc. as reasonable to ensure that work can be performed safely.
Understand and comply with the聽Contractor Accountability Safety Program聽(CASP) 补苍诲听Visitor Health and Safety Standard.
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Employees
Understand and comply with the university鈥檚聽Occupational Health and Safety (OHS) policy.
Understand and comply with applicable health and safety laws, including the聽聽Part 1聽鈥淥bligations of employers, workers, etc.鈥
Know and understand your health and safety聽responsibilities.
Understand and comply with the聽Contractor Accountability Safety Program聽(CASP) 补苍诲听Visitor Health and Safety Standard.
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Supervisors and Managers
Complete .
Complete Hazard Assessment and Control Forms (HACF) for, and discuss with, your direct reports. Involve affected employees when completing HACF. Updates are required at reasonably practicable intervals, after an incident or when changes to operations / equipment are implemented.
Read and review the HACF for your job description and provide feedback to your supervisor/manager. Participate in completing HACF when requested.
Provide, implement, and enforce the use of controls for hazards identified in聽HACF.
Use hazard controls identified in HACF, including engineering controls, administrative controls and personal protective equipment.
Complete training in the use, care, maintenance, and limitations of required personal protective equipment identified in the HACF.
Implement or participate in a preventive maintenance program and process to maintain equipment and ensure defective equipment is not used.
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Employees
Complete .
Read and review the HACF for your job description and provide feedback to your supervisor/manager. Participate in completing HACF when requested.
Use hazard controls identified in HACF, including engineering controls, administrative controls and personal protective equipment.
Complete training in the use, care, maintenance, and limitations of required personal protective equipment identified in the HACF.
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Supervisors and Managers
Complete laboratory and/or workshop聽聽(if applicable).
Conduct annual laboratory and/or workshop聽self-inspections聽(if applicable).
颁辞苍诲耻肠迟听faculty/unit specific inspections聽(if applicable).
Correct deficiencies identified during laboratory, workshop and/or faculty/unit specific聽self-inspections.
Share inspections results and the corrective actions taken to address inspection deficiencies with affected employees in the laboratory, workshop, and/or faculty/unit.
Report聽unsafe or unhealthy conditions/practices.
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Employees
Complete laboratory and/or workshop聽聽(if applicable).
Conduct annual laboratory and/or workshop聽self-inspections聽(if applicable).
颁辞苍诲耻肠迟听faculty/unit specific inspections聽(if applicable).
Report聽unsafe or unhealthy conditions/practices.
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Supervisors and Managers
Review qualifications and training as part of the hiring process to ensure work activities can be performed safely.
Complete site-specific health and safety orientation聽checklists聽with direct reports to address critical health and safety issues before they start their normal job responsibilities.
Complete the university鈥檚 聽within the first week of employment.
Provide job specific and ongoing聽training聽to direct reports as identified in聽Hazard Assessment and Control Forms听(贬础颁贵).
Complete all job-specific training as identified in聽HACF聽including ongoing training such as re-certification.
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Employees
Complete the university鈥檚 聽within the first week of employment.
Complete all job-specific training as identified in HACF聽including ongoing training such as re-certification.
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Supervisors and Managers
Complete and review departmental聽emergency response plans聽(ERP). This is applicable only to those individuals with identified responsibilities for ERPs.
Understand and comply with university聽emergency instructions听补苍诲 emergency response procedures specific to your work area.聽
Participate in聽emergency response training聽补苍诲听drills.
Confirm that the appropriate number of trained聽first aiders and first aid supplies聽are available for your area and that certification is current.
Identify and communicate to your direct reports where to find first aid kits/supplies and identify who is trained in first aid.
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Employees
Understand and comply with university聽emergency instructions听补苍诲 emergency response procedures specific to your work area.聽
Participate in聽emergency response training聽补苍诲听drills.
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Supervisors and Managers
Report all work-related accidents, incidents, and occupational illnesses to your Supervisor/Manager and in the聽Online Accident Reporting System聽(OARS) and, if necessary, to the聽Worker's Compensation Board听(奥颁叠).
Conduct and close incident investigations as reported in the聽Online Accident Reporting System聽(OARS) and include employees in incident investigations.
Complete .
Focus incident investigations on identifying root causes and corrective actions.
Implement corrective actions identified in incident investigations.
Communicate findings of incident investigations to applicable employees.
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Employees
Report all work-related accidents, incidents, and occupational illnesses to your Supervisor/Manager and in the聽Online Accident Reporting System聽(OARS) and, if necessary, to the聽Worker's Compensation Board听(奥颁叠).
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Supervisors and Managers
Incorporate health and safety as a regular agenda item at faculty/ departmental/unit聽meetings, document and retain聽meeting minutes.
Retain all health and safety聽records聽for a minimum of three years and ensure they are readily available for regulatory compliance and audit purposes.
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Employees
N/A
Worksite Tours by Supervisors and Managers
For a health and safety management system to be effective, it is essential that management at all levels demonstrate their support of the health and safety program. One way for managers to demonstrate due diligence in their commitment and support is by participating in worksite tours.
At the university, managers and supervisors are responsible to informally tour the work sites of their direct reports at least twice annually to reinforce health and safety practices and the university's commitment to health and safety.
These tours provide opportunities to: reinforce safe work practices, enable and engage in communication of health and safety concerns with employees, promote safety awareness in the workplace, observe and identify ongoing safety initiatives, improvements and opportunities, demonstrate leadership commitment.
Hazard Assessment and Control Forms (HACF) by Job Description
HACFs are required for all job descriptions, laboratories, and workshops as outlined in the university's Hazard Assessment and Control Procedure. All job descriptions (positions) must be tied to a HACF 鈥 however, one HACF may be completed for a number of job positions with similar tasks.
HACFs must be reviewed and updated at reasonably practicable intervals to prevent the development of unsafe and unhealthy working conditions, post-incident, or when changes to operations are implemented (i.e. new equipment or a process in introduced to the work are).
Incident Reports in OARS
All work-related accidents, incidents, and occupational illnesses are to be reported to your supervisor or manager, as well as the 春水堂视频 of Calgary's Online Accident Reporting System (OARS). Use the table provided to track incidents reported in OARS and confirmation that incident investigation findings and corrective actions were completed and communicated to employees.
OHSMS Department Manual Checklist
The OHSMS Department Manual Checklist is an informational job aid outlining all documentation(s) required to be included within each faculty/department/unit OHSMS Manual. Refer to the checklist regarding documentation/records which may be kept separate from the OHSMS Manual. These must be available for auditors to view.
First Aid
The Alberta Occupational Health and Safety (OHS) Code requires employers to provide first aid and have designated first aiders at work sites. Supervisors and managers are required to confirm that the appropriate number of trained first aiders and first aid supplies are available for their area and that certification is current.
OHS Legislation
Relevant current health and safety legislation is required to be readily available. Use the table provided within the worksheet to indicate the legislation applicable to the department and locations where it is available to employees.
New Hires
The Occupational Health and Safety Orientation (OHS) must be completed within the first week of employment for new hires. Use the table provided in the worksheet to track orientation and training for new hires.
OHSMS Coordinator Guidance Manual
The OHSMS Coordinator Guidance Manual is intended to assist departmental OHSMS Coordinators in understanding the requirements and in being successful in maintaining their OHSMS Department manual.
Departmental OHS Objectives/Action Plan
Departments are encouraged to identify objectives and action which will promote health and safety in the department and facilitate implementation of the OHSMS.