Onboarding General Associates
Checklist for Managers
This checklist is a valuable tool designed to assist the hiring managerwith the clear and efficient onboarding of General Associates. Not all onboarding activities apply to all General Associates. The role and scope of their work will determine which of the following onboarding activities are required.
Before Their First Day
The ˮƵ strongly recommends all visitors are fully vaccinated against COVID-19.
Automated notification of hire or transferis sent
Auto-notification email with UCID number will be sent to Reports to Manager once the individual is entered in the HR System. Send the UCID number and the General Associate Onboarding Checklist to the individual.
Arrange for IT needs
If the General Associaterequires any IT hardware, software, or access, you should submit anIT onboarding formas early as soon as possibleto ensure IT has adequate time to provide the needed items prior to their first day.Ensure they are familiar with UCalgary’s , and has signed the Oath of Confidentiality if applicable.
If the General Associate need a work computer and/or accessories, please complete the IT Onboarding and Computer Request Form as per standard operational process andprovide the best contact information and be prepared for IT to contact you and your General Associateto coordinate the remote onboarding equipment and setupfor logistics onhow to get item(s) to them.
For more info, see “Resources for working remotely”.
Campus Phones
Submit an to have a phone installed or reassigned.
Research Preparation
Register withIRISS
On and After Their First Day
- Welcome new employee and make introductions on their first day
- Review key university policies
- Ensure workplace health and safety training is completed
- Download the appropriate orientation and training checklistsfor managersfrom the.
- If new hires have health hazards identified on their hazard assessment and control form (HACF), they must book an Occupational Health Assessment with Staff Wellness.
- Introduce new hires to the Campus Mental Health Strategy and WellBeing and WorkLife and encourage new hires to utilize the many resources available to support wellbeing at UCalgary.
- Ensure the Confidentiality Agreement is signed